This policy explains:
This policy covers the information you share with us and/or which may be acquired or produced by Waymo LLC and its subsidiaries (“Waymo” or “we” or “us”) during the application or recruitment process. We are responsible for deciding how we hold and use personal data about you. You are viewing or being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.
In connection with your application for work with us, we will collect, store, and use the following categories of personal data about you:
We may also collect, store and use the following "special categories" of more sensitive personal data:
We collect personal data about candidates from you, the candidate. We also receive information such as your education and work experience, contact information, and demographics, from third party data providers who have the rights to provide us with your information. These third parties include recruitment agencies, background check providers, publicly accessible sources, and other third parties. These partners may collect your information from publicly available sources, or through third parties they work with.
Your information will be used by Waymo for the purposes of carrying out its application and recruitment process which includes:
We will also use your information to protect the rights and property of Waymo, our users, applicants, candidates, employees or the public as required or permitted by law.
If you are offered and accept employment with Waymo, the information collected during the application and recruitment process will become part of your employment record.
If you are based in certain U.S. states (including California and Virginia) the UK or the People’s Republic of China, this policy provides you with certain information that must be provided under the CCPA, VCDPA, General Data Protection Regulation ((EU) 2016/679) (GDPR) and the Personal Information Protection Law of the People’s Republic of China. We will comply with data protection law and principles, which means that your data will be:
Given the benefit to our business to appoint qualified people to the roles we advertise and to safeguard and control access to our valuable trade secret and confidential information, it is in our legitimate interest to evaluate an applicant's suitability for employment and decide who to appoint to specific positions. We collect and process your information to evaluate your eligibility for employment and where it is necessary in order to decide whether or not to offer you work.
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we may not be able to take your application further.
We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
We will use your sensitive personal data in the following ways:
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Waymo protects information about you that is collected, processed, and stored as part of the application and recruitment process in accordance with requirements under applicable law.
In certain countries and U.S. states, you may have certain rights under data protection laws. This may include the right to request access or to update your information, request that it be deleted, or transferred, or object to Waymo using it for certain purposes.
If you wish to exercise these rights please visit this help page. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request. If you are in the EU, the UK or the People’s Republic of China and if you can’t find the answer to your question in this policy, you can contact the Waymo data controller responsible for your information at: privacy@waymo.com. Depending on your country of residence, you may also raise any questions or concerns you have regarding your personal information with your local data protection authority.
The California Consumer Privacy Act or “CCPA”, as amended by the California Privacy Rights Act, affords individuals residing in California certain rights with respect to their personal information. If you are a California resident, this section applies to you.
We collect, use and disclose your personal information in the following ways:
Your Privacy Rights: Subject to certain limits and exceptions, California residents have certain rights with respect to their data as follows:
To request access, correction, or deletion of your personal information, follow the instructions we provide at this help page. We will verify your request by asking you to provide certain information we collected during the application process. You may designate an authorized agent to exercise privacy rights on your behalf by providing the authorized agent signed permission to submit the request on your behalf. If an authorized agent submits a request on your behalf, we may need to contact you to verify your identity and protect the security of your personal information. If you are an authorized agent seeking to make a rights request, please contact us at privacy@waymo.com, or call us at 1-844-261-3753.
If you apply for a job at Waymo and your application is unsuccessful (or you withdraw from the process or decline our offer), Waymo will retain your information for a reasonable period after your application. We retain this information for various reasons, including legal challenges, to consider you for other current or future jobs at Waymo and to help us better understand, analyze and improve our recruitment processes.
The length of time we retain your personal information depends on the status of our relationship with you and the requirements of applicable law. In no event will we retain your personal information for longer than reasonably necessary to accomplish the purposes described in this policy. For example, we will retain your personal data for as long as your employment or engagement with us lasts and for a certain period thereafter, after which point it will be deleted or archived in accordance with applicable law. For candidates who do not become Waymo employees, we retain personal data provided as part of your application and recruitment process for a certain period after your application and recruitment process has ended, after which point it will be deleted or archived in accordance with applicable law. To determine that period, we take into account a number of factors, including our legal and regulatory obligations (such as financial reporting obligations and equal opportunity or anti-discrimination reporting obligations) and whether we may need to retain personal information to resolve disputes, make and defend legal claims, conduct audits, pursue legitimate business purposes, and/or enforce our agreements.
We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the top of the page by its effective date.
Last updated: January 1, 2023
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